About Us
The Gates Cambridge Trust is committed to fostering a vibrant community of scholars and alumni through a diverse array of events and activities. With a robust calendar of events throughout the year, we strive to cultivate engagement and build enduring connections within our global community.
Purpose of the Role
The Events Administrator will be instrumental in supporting the planning, coordination, and execution of our events programme. They will oversee event logistics, manage delegate experiences, and provide comprehensive administrative support to ensure the seamless delivery of events. This role requires a proactive individual with exceptional organisational skills. They must also be able to work effectively both independently and as part of a team, and demonstrate the ability to meet tight deadlines while maintaining a high standard of work
Key duties and responsibilities
Event Coordination:
- Support the planning and managing of events from inception to completion, including overseeing logistics, coordinating venues, and managing the delegate experience.
- Develop and implement effective strategies for event promotion and attendee engagement.
- Collaborate with internal teams and external partners to ensure all event requirements are met.
Communication and Promotion:
- Serve as a point of contact for event-related inquiries via phone, email, and in person, providing timely and professional responses.
- Create and distribute content across various platforms, including email newsletters, and event listings, to promote events and engage the community.
- Work closely with colleagues to develop and execute marketing strategies for events.
Data Management:
- Maintain and update the CRM database in line with data protection policies, ensuring all engagement information is accurately recorded.
- Analyse attendee data to inform future event planning and improve engagement strategies.
Stakeholder Support:
- Provide exceptional support to event stakeholders, offering guidance and resolving issues as they arise.
- Liaise with relevant members of the Scholars Council
Feedback Collection and Reporting:
- Collect and analyse feedback from event attendees to assess satisfaction and identify areas for improvement.
- Prepare post-event reports, including attendance statistics, budget summaries, and feedback analysis.
The above is not an exhaustive list of duties. The post-holder may be asked to take on different tasks as required and all employees are expected to work collaboratively to support the overall work and smooth running of the Trust.
Please see the candidate pack for further information and how to apply.
